Responsibilities
- Maintaining files and records: Office Clerks are responsible for keeping files and records updated and easily accessible.
- Sorting and distributing mail: They handle incoming mail, sort it, and distribute it to the appropriate recipients. They also prepare outgoing mail.
- Answering phone calls: Office Clerks answer phone calls, take messages, and redirect calls to the appropriate colleagues.
- Performing basic bookkeeping: They may be involved in basic financial tasks such as recording expenses and managing invoices.
- Other office duties: Office Clerks may be assigned additional tasks based on the needs of the office 1.
Requirements
- Education: While a high school diploma or equivalent is usually sufficient for entry-level positions, some employers may prefer candidates with additional education or training in office administration or related fields.
- Experience: Previous experience in a similar role is often preferred, as it demonstrates familiarity with office procedures and tasks.
- Organization and time management skills: Office Clerks need to be well-organized and able to manage their time effectively to handle multiple tasks and prioritize their work.
- Communication skills: Strong verbal and written communication skills are essential for interacting with colleagues and clients, as well as for handling phone calls and written correspondence.
- Attention to detail: Office Clerks must pay close attention to detail to ensure accuracy in tasks such as filing, record-keeping, and data entry.
- Computer skills: Proficiency in basic computer skills, including word processing, spreadsheet software, and email, is often required.
- Interpersonal skills: Office Clerks often interact with colleagues and clients, so good interpersonal skills and a friendly demeanor are important.
- Ability to work independently: Office Clerks should be self-motivated and able to work independently with minimal supervision.
